• The Project System quickly does Estimates and Proposals using Price Lists by Dove Net.

• Project then automatically creates Purchase Orders and Invoices when the work is complete.

• Project has Job Tracking, Job Costing and Inventory.

• Project also supports Service with Service Tickets and Service Tracking.

• Invoicing is very flexible as Project supports Complete, Progress and Recurring Billing.

• Accounting Links: Quickbooks, Peachtree, MAS90, AccPac, Open Systems, Great Plains, 
  Timberline, Platinum, Business Works, and more.

• Mobile SERVICE MANAGER+ (Send / Receive Service Tickets to Technicians via Email)

• The Project System Technician Scheduler, Press here for a Demo ( Download Demos )
• The Project System Advanced Auto Estimating System, Press here for a Demo
• NEW Accounts Payable Interface (1 Time Data Entry), Press here for a Demo
• NEW Web Time Card and Expense Posting System, Press here for a Demo
• NEW Web Project Tracking System, Press here for a Demo
• NEW E-Mail Notification System, Press here for a Demo
• NEW Enhanced Service Tracking System, Press here for a Demo
• NEW Document Management Module Press here for a Demo
• NEW Serial Number Tracking Press here for a Demo

• "Estimates take half the time!"
• "It saved me thousands!"
• "It's improved my cash flow!"
• "It's made my job easier!"
• "It's reduced my inventory by 75%!"
• "It fits very well with my company!"
• "I couldn't work without it!"
• "There's no other system like it!"

• Quicker Estimates & Proposal Generation
• Estimating with Manufacturers Prices™
• Reduce Inventory & Paperwork
• Reduce Duplicating of Typing
• Improved Cash Flow & Quicker Billing
• Streamline Your Operation
• Increase Sales Without Increased Overhead
• Better Production for ALL Your Staff

• Repeat Billing - Muzak / Monitoring
• Detail Job Cost Tracking with Labor Hours
• Phone Call Scheduler
• Enhanced Security Capability
• Supports Point of Sale & Progress Billing
• Full Inventory Tracking System
• Number of Projects or Job: 1,000,000
• Number of Inventory Items: Unlimited
• Number of Purchase Orders: 1,000,000
• Number of Invoices: 1,000,000
• Number of Sub-Projects: 1296
• NEW System Audit Trails for Various Lists

• Automatic Job Estimating
• Service Order Tracking
• Proposal Generation & Printing
• Progress Billing & Invoicing
• Project Tracking & Job Costing
• Manufacturer Price Lists System
• Automatic Purchase Order System
• Locate by Clients Purchase Orders
• Project Tracking with 22 Statuses
• Multiple Shipping Addresses
• Multiple Receiving Addresses
• NEW Auto Status Pop Up System
  

• Quickbooks Pro
• Peachtree for Windows
• ACCPAC Accounting System
• Open Systems
• MAS90 / MAS200
• Great Plains
• Timberline
• Platinum
• Dove Net Accounting (Project Full Acctg.) 

• Proposals-Print, Fax, E-Mail, Excel, Word
• Service Tickets
• Rental Forms
• Invoices (Laser & Multi-Part)
• Equipment Lists
• Job Cost Detail Reports
• Packing Lists
• Purchase Orders
• Label Printing

• Work To Do Report
• Proposals Completed / Value Report
• Customer List
• Vendor List
• Inventory Status / Value Report
• Inventory Count Report
• Period To Date Report
• Year To Date Report
• Price Lists

• Invoice Summary Report
• Sales Commission Report
• Inventory Re-Order Report
• Inventory Shopping Report
• Outstanding Work in Progress Report
• Stored Inventory Value Report
• Daily Sales Reports
• Sales Log Report
• Shipping Log Report
• NEW Work In Progress (WIP) Report 

• The Project System is the Complete Business Computer System for Contractors and Integrators. Companies that install: sound systems, nurse call systems, fire alarm systems, computer cabling, burglar systems, cctv, video systems, systems contracting in general. Other companies that are using Project include Video Wholesale Distributors, Audio Visual Specialists, Video & Film Duplicators, Telephone System Specialists, and more.
  
• For 18 years, Project has changed and improved the way companies do business!
  

• The Project System has been written in such a way that it can be used equally well in both the Service & Sales fields. We have many different type companies currently using the System.

• The System SIMPLIFIES and SPEEDS up the repetitive work of writing ORDERS, PROPOSALS, etc. and then keeping track of them as PROJECTS.

• While writing your Proposal/Project, you have access to a FULL INVENTORY SYSTEM using Part Numbers to request Item Descriptions, Prices, In Status etc., including Rental Items.

• During Editing, Line Items are AUTOMATICALLY MULTIPLIED, EXTENDED and TAXED if appropriate.

• This same text can be the basis of an INVOICE. After the Invoice is created, the Inventory System is updated. Projects can be INVOICED in total or partially, line by line. Data from the Invoice can then be sent to various accounting systems' Accounts  Receivable.

• The System has 22 STATUSES or CATEGORIES which you DEFINE to suit your company. You can change the STATUSES as the Project progresses.

• You can LOCATE a Project QUICKLY by Project Number, Status, Client Number, Serial Number, Client Purchase Order, and list them on the  SCREEN or PRINTER for Follow Up.

The following is a brief explanation of some of the main features of The Project System.

After an initial period of learning the system, you will find that all aspects of your company’s business will improve greatly.  The testimonies from users always amazed me as to the successes that companies all over North America are having with The Project System.

The system has been designed for speed and minimal repeat typing.  In many cases, very powerful functions like Billing or Purchasing happen with just one keystroke.

User will quickly learn the “Power of The Project System” and come to depend on the system. I know many people who left one company and went to another company and ordered The Project System for the new company because there is no better system to do work with than with The Project System.

Many companies have experienced Very High Cost Savings in the area of Office Personnel, Lower Inventory Levels, More accurate Proposals, Faster Proposal Generation, and Streamed-Lined Businesses.

The Project Editor

The Project Editor is the Heart of the System. You will create Job Estimates, System Proposals, Service Tickets, Purchase Orders, Invoices, Preventative Maintenance Calls, Shipping/Packing Reports, and other documents.  You also have an Extended Data area that allows you to store up to 6 pages of data for each project. Additionally, there is a Job Notes Section that allows you to store an un-limited amount of data.

When creating Estimates & Proposals, you have three methods of Estimating:

• Cost Plus - where each item can have a different Markup Value.
  

• Estimate At Cost - where all items in a project are entered at cost and the
  total project is marked up.

• Price A, B, C, D - where clients have a specific Price Class, and Customer Based Pricing
  

• NEW The Editor will automatically check for Price Breaks for multiple Items used in a Project.  This will help to maximize your buying power for a Job.
  

• NEW Enhanced Auto-Estimating System which allows you to add an unlimited number of Cost Codes to an Item.  I.E. Programming, Installation, Supervision, Foreman and other costs.
  

• NEW Transfer Project lets you create a Proposal in a Laptop or Remote Site and transmit the Proposal / Project to the Home Office for Processing Purposes.
  

• NEW You can now Import Equipment Lists from Excel Files, and Drawing Tools like VidCAD, STAR-Draw, and D-Tools.  This Feature lets you quickly build an Estimate using the Equipment List from the Source file and the Price List found within The Project System. 

In addition, you have additional features like:

• Cut & Paste, Replicate Project and Copy Project

• Quick Parts Lookup by Manufacturer’s ID, Part Number, and Description

• Automatic Estimating System with 5 Pre-defined Labor Categories per Inventory Item

• Parts Assembly System for Quick Estimating and Project Entry

• 20 User Definable fields for Freight, Shipping & Handling, Extra Costs, etc.

• Merge Project, Master Project, and Sub Project Capabilities

Printing & Export Capabilities

The Project System has 9 different Project Print Capabilities to include: Proposals, Service Tickets, In-House Work Tickets, Rental Project Form, Project Parts List, Shipping Memo, Packing List, Label Printing, and Extended Data Reports.  All Output Capabilities can be to Print, Fax or Export. 

Project also supports Merge Capabilities by allowing external systems, like MS Access, to read the Customer List and other databases within Project.

Project Tracking System

The Project System has a 22 category, user defined, project tracking system.  Such categories might include: Estimates To Do, Work To Do, Completed Projects, etc.  In addition you can also list projects by Customer: Code, Phone Number, Purchase Orders, and several other categories.  You also have a Custom Report generator that allows you to do various searches on specific criteria to form desired reports.  The output from the Custom Report System can be both Informational and Financial nature.  You can Print, Fax or Export this Data to other systems.

All members of your company will use the Tracking System to track their portion of a Project.   Sales people will use it to track Proposals.   Installation Managers will use it to track Installations.  Service will use it to track Service Work. Billing will use it to track Projects that need to be invoiced.   Additionally, this same system can be used for management purposes as well.

Integrated Price Lists & Inventory Management System

• One of the Very Import Features is that we supply 120+ Price Lists for the Contractor & Integrator Industry.  This eliminates having to constantly maintain the Price Lists saving you time.  See Web Site for List. 
  

• As a support tool, The Project System contains a very powerful Inventory System.  When editing projects, you have immediate access to the Inventory System.  The system supports an unlimited number of items in the system.
  

• This system contains Cost Information including 6 Price Breaks, Item History Data, Item Allocation and Ordering Data. 
  

• In addition, you also have the ability to create Long Descriptions for each item.  Additionally, you have the ability to create Assemblies (List of Items that can be brought into a Project as a group of items by using one Part Number.).   Assemblies can have Optional Check Boxes for more Flexibility.
  

• There is also a tool called The Manufacturers Editor, which allows you to quickly enter an entire Price List from a Manufacturer into The Project System.  To complete the Inventory System, there are various reports available to help the user maintain proper Inventory Control.
  

• Inventory Management is an automatic process as you work a project.  When you are starting to use the Project System, you can back your way into having an Inventory Stock Level until you get time to do a full Inventory Count.
  

• NEW Landed Cost Capabilities where you can add an Overhead Markup to Inventory Costs.
  

• NEW Search by Description with Point and Shoot Capability.
  

• NEW Inventory Report showing all On Order Items.  This is useful when you need to track Items that have not come in yet.
  

• NEW Enhanced Inventory Assembly System where you can specify Equipment Lists for Quick Loading of Estimates.  Options include Pre-set Questions that a can be specified at the time of the Creation of the Assembly.  This tool can work directly with the Auto-Estimating System.

Integrated Purchasing System

One of the most power systems in the Project System is the “Order Purchase System.”  This tool can automatically generate required Purchase Orders on a “Need To Order” basis.  The system is SMART in that, with one key, all items in a project will be ordered taking into account, current inventory levels.  The system will automatically separate items by Manufacturer and create separate “Dedicated or Group” Purchase Orders.

Later on when items come in for these projects, the system will automatically “Allocate” the received items to the appropriate projects, placing any unallocated items in stock for future orders.  The system also has the ability to FUTURE ALLOCATE ITEMS to projects when extra items are ordered.

After receiving the items, the system can create Picking Reports for moving Inventory around the warehouse and can even store the location of the “Job Bin” where the parts are stored in the warehouse.

Additionally when items come in, the Sales Person and Project Manager is NOTIFIED of the receipt of the items to help expedite the Order or Project (Get the Project ready for Installation).

The Inventory System works in REAL TIME so that you immediately know what Inventory is available at any point in time.

NEW Alternate Vendor / Supplier Capability which allows you to store and use alternate suppliers for an Item.  The system records the Alternate Vendor / Suppliers for history and look up Capabilities.

NEW When creating Purchase Orders, you can now pass Messages or Words from a Project / Estimate to a Purchase Order thereby speeding up the Purchase Process.  This is useful when you have to tell the Supplier things like Frequencies or Drill Codes or any other information in a Project.

Integrated Billing System

The Project System performs many forms of Billing.

• General, Line-by-Line, Billing used for Box Sales, Itemized Billing, Etc.  This Billing function is simple and quick, eliminating all duplicate typing, there by reducing mistakes.
  

• Progress Billing allows for Lump Sum Billing of Large Projects.  This system automatically handles Inventory changes as well.
  

• Repeat Billing System used for Preventative Maintenance Services and Periodic Service Visits.
  

• Repeat Billing used or Background Music and Alarm Monitor Accounts. This system includes various Muzak and ASCAP/SOCAN reports. (Additional charge for this feature.)
  

• NEW Auto Billing Module and Preventative Maintenance Module

The Billing System can be integrated to various Accounting Systems to eliminate double entry of information.  Current available links include: Peachtree, AccPac, Open Systems, Great Plains, Quickbooks Pro, MAS90, Timberline & Platinum, and other Accounting Systems can be added with custom programming.  These links export Customer and Invoice Data, with various degrees of detail, depending on the Accounting System.

Additionally, the Billing System also contains a Commission System, which tracks a Sales Person’s activities for the month including a Weighted Gross Profit Figure.

The Billing system also has various reports to help in the management of the company:

• Out-Standing Dollars Report:  This report lists all Outstanding projects that have UN-invoiced dollars left on them.  This report will show current costs to date and the balance to be invoiced.
  

• Stored Inventory Report:  For large companies, this reports shows the inventory that has been invoiced to a Client and yet you are storing it for the Client at your site.  This report is also valuable for insurance purposes, separating your stock from the client’s inventory.
  

• Inventory Value Report:  This report tracks movement of Stock to projects that was not Ordered by a Purchase Order.  This report is good when you do not have a link to Accounting.

Integrated Job Cost Module

The Project System has a Job Cost module that is linked to various activities throughout the system.  Although not connected to an Accounting System. This module is very effective in tracking the costs of a project and informing the User as to the progress and costs of a project. 

In the Job Cost Module, as you receive items to a project, the system accrues costs to that project.  Additionally, you can manually or automatically enter labor hours to a project including personnel, overhead and overtime. You can also enter miscellaneous costs to a project as well.

As costs are accrued, you can run reports to determine the profitability of a project.  Hopefully the project will be profitable, but as we all know, some are not and there are alarms that go off when costs exceed the estimated price of a job.

The Job Cost Module is still being developed and additional features are constantly being added to it.

NEW The Job Cost Module now shows Committed Costs on Un-received Purchase Orders and calculates the anticipated Gross Profit on a Project when these Items come in.

NEW The Job Cost Module now lets you do External Reporting or Actual Costs using a centralized Cost Database.  This is helpful when you are working with External Accounting Systems.

The “Call” Scheduler

The Kall Scheduler lets the user enter a Call Reminder Entry, which will be used to remind the operator of a FUTURE event. This system is very useful to keep track of projects and not forget to do something with that project like call the customer or ordering parts, etc. 

These Reminders can be entered for 5 Days or 5 Months, or even 5 Years in advanced.  When the date arrives, the user will be prompted and then he/she can delete or forward the reminder.

You also have a Message Posting System that can be used as a Project E-Mail System.  You also have Report Capabilities. 

The Kall Scheduler is accessible from various area of the system for quick access and ease of use.

Customer List / Vendor List

The Project System Includes an Integrated Customer/Vendor List System.  Besides the Normal data requirements, you have 16 optional Data Fields.  

Sales History and Vendor Buying History is stored as well.  You also can store 2 Tax Exempt Numbers and other data.  You also have a Single and Multiple Shipping Address System. 

Additionally you can store default Labor Rates for Service and Installation and Markup Rates by Client.  The system also has various report capabilities based on Customer or Vendor requirements.

Network and Multi-User Capabilities

• The Project System has the capabilities to support up to 999 Users, simultaneously.

• We support all of the major networks including: Novell, Windows-NT, etc.

• At the Workstation Level, we run on Windows 95, 98, NT 2000, and XP.

• The Project System has Multiple Company Capabilities for the large company that has more than one business under one roof. (Additional charge for this feature.)

• We also support Network Printing allowing for unique configurations depending on customer needs.

• We also support Exporting of Proposals to allow for “Fancy Dress-UP” in other tools such as MS WORD and other Export Capabilities are available as well.

Security Capabilities

• For basic Security, the system includes 17 Passwords for use throughout the system.
  

• Additionally, you can purchase an Enhanced Security System, which will give you the capability to limit access, by user, to 254 different access points throughout the system.  You can also do custom programming to give you additional setup capabilities not normally available without the Enhanced Security System.

The Project System, Flow Chart

The Project System
Sample Form: Proposal

The Project System
Sample Form: Work Sheet

The Project System
Sample Form: Service Ticket

The Project System
Sample Form: Equipment List

The Project System
Sample Form: Dedicated Purchase Order

The Project System
Sample Form: Invoice

Manufacturers Price List Service

Updated: 10/29/07